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April 2nd 2006
The main purpose of this training is to create a session where interested individuals will learn Esai leadership form the experience of former Executive Members. While learning the experiences and recommendation from former Execs, participants will learn the basics of team building and teamwork that will help them in their future endeavor as Leaders in Esai.
This training has two components, and the training will end with a final testing (exercise) after the two components have been successfully fulfilled. The two components are the Team building component and the Esai Reality components.
1) Team building: This component is an exercise to get the participants form a team and work with the team. This include creating an effective internal communication, being comfortable to give each other honest and constructive feedback, holding regular online meeting, being able to create a virtual office, solving problems internally, managing time, and sharing the effort equally within the team.
a. Internal communication: Creating a standard medium of communication is crucial. Participants learn to choose a medium and use that medium continuously. This includes instant messaging, emailing and phone conversation. Also participants learn the importance of deciding on the frequency of using this medium through out the year. This is important because communication can be challenging in a team, which its members are located in different geographical locations.
b. Honest and constructive feedback: It is important for team members to be comfortable with each other to be able to give each other honest feedback. Honest feedback is more than praising each other for a job well done. It goes beyond that by allowing each other to share what we think each other's strengths and weaknesses are. That will help team members individually and it also creates an environment that allows for team members to learn from their mistakes and persist in their strong side.
c. Online Meeting: as leaders of an international organization with its leaders and members spread out in different geographical boundaries, mastering in online conversation is necessary. It is also important learning to have effective meetings while online, since being distracted can easily occur. Conducting an online meeting with multiple individuals is also a challenge and learning the tactics to moderate such meetings is necessary.
d. Virtual office: Esai leaders have online forum spaces to hold their conversation and their day-to-day activities. It is necessary to be acquainted with using computer spaces as an office space.
e. Internal problem solving: Participants learn how to solve any problem as a group using the skills they learned to build a team and work as a team.
f. Managing Time: Participants are advised in ways to manage their time efficiently. Understanding that all participants have academic, work, family and other responsibilities, using the time they invest in Esai efficiently is an important tool to acquire.
g. Sharing effort: Participants learn the importance to share the workload and not burn out as leaders in Esai. The importance of sharing each other's workload outside Esai will also help working around internal problems that come due to inconsistent level of commitment.
2) Esai Reality:
a. Participants will be updated on the reality of Esai. The members of former Executive Teams play a great role in giving their outlook on Esai affairs. Participants will be exposed to constitution of the organization, and they will be updated on the strong and weak point of the organization. Participants will be challenged to come up with their own ideas in the organization and test their idea in the reality of the organization. Participants are encouraged to work toward building up on the idea they have come up with (individually or as a group).
b. Participants will also engage in conversation with co-participants or former Execs on issues around their own commitments and schedule. Participants will discuss on what position they are keen to take over and what area of task they are good at. Former Execs and the coordinator will also share their experiences and advise participants on issues around Esai leadership in order to ease any uncertainty or anxiety of taking certain commitments in Esai.
Participants are expected to work as a team, to understand the detail of Esai, and to be able to work on ideas and present an end result. At the end of this training participants will be asked to come up with one or more ideas, work on the details of the idea as a group, and come up with a proposal to be presented to the public on the Esai forum. Participants are expected to work as a team and to respond to any questions or criticism from online members. Former and current Executive members are expected to challenge the proposal put forward by the participants, and also give their final feedback.
End of Training:
Participants shall celebrate their stay in this session and evaluate the training itself. They will prepare themselves for the election to take leadership role as Executive Officer or Division Head. The coordinator of this training is obligated to document the detailed elements of the training and present a final assessment to be used for future trainings.